Why Invest in Document Destruction Services?

Document destruction is an important topic in Texas as companies seek to comply with the Texas Information Disposal Act. The Act legislates the need for Texas companies that deal with personal information to destroy this personal information professionally. It’s the reason that many Texas companies are now seeking out professional document destruction services. In this latest post, we’ll explain more about the value of document destruction services for your company.

Avoid fines

The fine for each civil record that has been left intact according to the definition in the Texas Information Disposal Act is $500. For companies with hundreds of customers, the fines could be substantial and could cause long-term damage to the business. It’s better to be proactive in terms of document destruction services and work with a local company to ensure you abide by the law with precision.

Minimize documentation management issues

Paper copies of documents don’t always have to be kept within the company offices. Many business owners now find that their offices are overflowing with paper. By simply hiring a document destruction services company you can mitigate the documentation management problem and ensure a cleaner workspace for yourself and your staff.

Employees shouldn’t handle document management

One of the main ways companies attempt to handle document destruction is by hiring in-house employees to take on the work. But this can cause significant headaches within the team. One employee might find out about another’s bonus in the paperwork, leading to HR issues that can be difficult to resolve over the long-term. By hiring a professional document destruction services company, you can reduce the potential for conflict and streamline the workspace cleaning process.

Effective location management for important documents

When you have important documents with secret company information that have to be shredded, you can work with the shredding services company to achieve up to date insights on the document’s location, limiting the potential for security issues in the long-term.

Trust HOT Shred

Our team at Hot Shredis here to help guide you in building a document destruction strategy for your company. To discover more about our firm and our work in the industry, call us today.

The Benefits of Corporate Document Shredding

Corporate document shredding has become a critical consideration for businesses across the country. The process allows for the destruction of sensitive and private data. In considering the document destruction process, business owners can now take the time to learn more about the value of document destruction for their business. In this latest post, we’re exploring the many benefits of corporate document shredding.

Security against fraud

One of the leading reasons to commit to corporate document shredding is as a means of security against fraud. Any information that criminals now find can be used against the person to steal their identity and take money from their bank accounts and credit cards. The corporate document shredding process  can help protect companies against threats to their business and to their customers.

Environmental value

Another clear benefit of corporate document shredding is that it helps prevent landfills from filling up with waste paper products. Shredding companies work closely with recycling firms to ensure that there is a significant amount of recycled paper available for use on the open market. This process also means that trees aren’t being cut down in higher numbers to make paper products.

Legal protection

Around the country, state governments are now legislating the use of private data to protect citizens against data theft. Companies must be careful in determining which data to keep and which to destroy. Now, many are facing significant fines if they don’t destroy private data held within their offices over a period of time. Make sure that you understand the law in your area and commit to working with corporate document shredding companies to meet your legal obligations.

Chain of ownership

When trying to complete document shredding within the company without professional help, you may find that you’re unable to establish the chain of ownership for the document and the data within it. Working with a corporate document shredding company can help you stay up-to-date regarding where the document is at all times in the destruction cycle.

Our team at HOT Shred is here to help you plan your corporate document shredding strategy. To discover more about our services, call us today!