Does Your Business Need Document Destruction Services?

The use of document destruction services is essential in today’s workplace, as various laws in Texas protect a consumer’s personal data from identity thieves. However, many businesses fail to shred confidential documents, which exposes consumers to unnecessary risks that can lead to identity theft. Laws such as HIPPA, FACTA, EEA, and GLB are designed to protect the information of consumers and failure to comply with these regulations can result in costly penalties.

Here are just a few examples of the businesses that need document destruction services.

#1 Accountants
An accountant handles classified financial information for businesses and individuals. Keeping a record of all this information is an essential function of the job, but outdated information needs to be shredded immediately to protect this confidential information from falling into the wrong hands.

#2 Banks
Criminals are always looking for ways to gain banking information, and a bank must undertake additional security measures to ensure that this information remains protected at all times. The use of document destruction services can securely eliminate any financial information and keep accounts protected.

#3 Business Consultants
Business consultants work with a wide variety of clients and keeping the financial records of clients protected is of the utmost importance. Document destruction services can ensure that business consultants remain in compliance and do not violate any laws.

#4 Legal Firms
Legal firms handle a wide range of sensitive data for various companies and individuals. All of this data cannot be simply discarded in a trash can but must be destroyed in a secure way to ensure privacy for each client.

#5 Real Estate Offices
Real estate offices collect an extensive amount of personal information related to the purchases of property and houses. This type of information is a gold mine for criminals, and it is essential to destroy these documents once they are no longer needed.

The use of document destruction services is vital in the business world, as the state of Texas requires each company that stores confidential consumer data to have a retention and destruction policy. Hot Shred is a company that specializes in document shredding and services businesses in the Central Texas area. We are locally owned and operated and certified in document destruction. If you wish to learn more about our services, feel free to reach out to us at any time.

These Tips Related To Corporate Document Shredding Can Help Your Business

Corporate document shredding is a necessity for any business that holds confidential information for employees or clients. Failure to shred these confidential documents can result in costly fines or even a regulatory investigation. Here are six tips that corporations need to keep in mind regarding the shredding of confidential documents.

#1 Understand Regulations for your Industry
The first step is to understand the various regulations for your industry. These regulations are different for each business, and it is essential to understand the rules related to document storage and how soon you must destroy these records.

#2 Trash Isn’t Private
Confidential documents must never be thrown away in the trash without being shredded. Any documents in the trash are no longer considered private or protected, which has significant ramifications for businesses. Failure to destroy these documents can open your business to liabilities but using a corporate document shredding company can help your company avoid this dire scenario.

#3 Mark All Sensitive Information
A business must understand the importance of recognizing sensitive documents and shred these files once they are no longer in use. Examples of confidential documents are wide-ranging, whether it is identity cards, medical records, resumes, tax forms, or utility bills.

#4 Regular Schedule
Shredding documents on a regular schedule will ensure that your business always remains in compliance. Failure to regularly schedule the shredding of confidential documents can result in costly violations.

#5 Digital Data
Confidential data isn’t limited to paper but can also be found on hard drives. Many companies store electronic information, and it is essential that this data is secure at all times. Once the data is no longer needed, these hard drives should be wiped on a routine basis to ensure that your business always remains in compliance with industry regulations.

#6 Consider Using a Corporate Document Shredding Service
One of the most effective ways to keep confidential data from falling into the wrong hands is to use a corporate document shredding service. Hot Shred is a company located in Texas that specializes in document shredding and serves a wide variety of businesses in Central Texas. If you wish to learn more about our document shredding services, feel free to contact us at any time and schedule an appointment today!