Tips for Using Document Destruction Services

Document destruction services can help to protect your company and your customer’s data against exposure. But it’s important to carefully choose the service to ensure that data is protected throughout the destruction process. In this new post, we’ll present our tips for choosing document destruction services.

Make sure the company is familiar with local laws

There are now many laws related to document destruction that must be followed closely. Ensure the company you select is familiar with these laws and is committed to abiding by the law within each element of their work. Ask directly about the latest laws and how they might impact your service.

Ask about the chain of custody

What is the company’s chain of custody when they take your document to be destroyed? Can they prove to you that your documents will be protected around the clock? Consider how the company’s team interacts with the document and whether they can provide you with an update on the document location at each step in the process.

Discuss timing

What is the timing for the shredding process? One of the best ways to work with document destruction services is to set up a scheduled pick up for the documents to ensure that each member of the team knows when and how the documents will be destroyed. This can help to eliminate any confusion and ensure that documents are destroyed in the most efficient way possible.

Speak with the team members before deciding

One of the more common mistakes companies make in choosing document destruction services is not speaking to the individuals involved in the process before making their decision. They sometimes choose based on a website or an email back and forth with an administration team member. Make sure that you find out the information from a person who will be involved in the destruction process. This way you can ensure they are qualified and can answer your questions with precision.

It’s the ideal time to consider professional document destruction services. To discover more about this service option, call the team at Hot Shred today.

The Importance of Corporate Document Shredding

Corporate document shredding is now a critical safety consideration for the modern company. Our team at Hot Shred has helped thousands of firms schedule corporate document shredding for their teams and in this latest post, we’ll explain more about the value that corporate document shredding can bring to your business.

Limits legal challenges

Corporate document shredding helps limit your legal challenges and ensures the data contained within the documents is completely secure. It prevents the release of potentially sensitive information that might impact your customers and ensures that there is a chain of custody for the document being destroyed.

Supports effective data management

The process of destroying documents helps to eliminate non-useful data from within the organization, ensuring the company is only using the latest information within their work. It also means that employees don’t have to spend excessive amounts of time finding the data they need. Their document management work is streamlined as only the required documents are stored on site.

Reduced storage demands

Many companies are now facing significant financial demands as their need for real estate grows alongside their requirements for storage. Eliminating large amounts of documentation helps companies save on their required storage space and means they only need to have enough room for the current documents within their facility.

Creates trust with clients

One of the leading concerns for clients in the modern area is the dissemination of their data throughout the marketplace. By having a document destruction policy in place and working with a qualified shredding company, you can safeguard your clients. The process helps to show clients that you’re committed to their data safe and helps create a bond of trust with them. It’s one of the leading benefits of employing a team such as Hot Shred to take on the shredding process.

Our experts here at Hot Shred have decades of experience securely shredding documents and safeguarding client data. To learn more about our company and the full range of expert services we provide, call us today.