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The Benefits of Corporate Document Shredding

Corporate document shredding has become a critical consideration for businesses across the country. The process allows for the destruction of sensitive and private data. In considering the document destruction process, business owners can now take the time to learn more about the value of document destruction for their business. In this latest post, we’re exploring the many benefits of corporate document shredding.

Security against fraud

One of the leading reasons to commit to corporate document shredding is as a means of security against fraud. Any information that criminals now find can be used against the person to steal their identity and take money from their bank accounts and credit cards. The corporate document shredding process  can help protect companies against threats to their business and to their customers.

Environmental value

Another clear benefit of corporate document shredding is that it helps prevent landfills from filling up with waste paper products. Shredding companies work closely with recycling firms to ensure that there is a significant amount of recycled paper available for use on the open market. This process also means that trees aren’t being cut down in higher numbers to make paper products.

Legal protection

Around the country, state governments are now legislating the use of private data to protect citizens against data theft. Companies must be careful in determining which data to keep and which to destroy. Now, many are facing significant fines if they don’t destroy private data held within their offices over a period of time. Make sure that you understand the law in your area and commit to working with corporate document shredding companies to meet your legal obligations.

Chain of ownership

When trying to complete document shredding within the company without professional help, you may find that you’re unable to establish the chain of ownership for the document and the data within it. Working with a corporate document shredding company can help you stay up-to-date regarding where the document is at all times in the destruction cycle.

Our team at HOT Shred is here to help you plan your corporate document shredding strategy. To discover more about our services, call us today!

To Shred or Not to Shred? Six Best Practices for Corporate Document Shredding

CORPORATE DOCUMENT SHREDDING

Corporate document shredding is serious business!  Whether or not you hire professionals like Hot Shred to handle your document destruction, it’s vital that businesses of every size stay on top of their document-shredding needs.  Failure to do so potentially opens your business up to liability, regulatory investigation, or worse.

Here are some best practices to keep in mind when it comes to corporate document shredding.

Six Best Practices for Corporate Document Destruction

1 – Understand that your trash is NOT private or protected.

Since 1998, it’s been the law in America that trash cannot be considered private.  If someone “dumpster dives” and can retrieve protected information from your garbage, that’s going to be considered a failure on the part of your business.

2 – Know the regulations for your industry

Nearly all businesses have set regulations regarding data\document storage, as well as which documents must be destroyed and after how long.  There are far too many regulations to discuss in a blog, but it’s vital you understand which regulations pertain to your business, so you can adhere to them.

3 – Recognize and flag all documents with sensitive information for destruction

If it contains private information regarding a customer or member of your staff, it will need to be shredded or otherwise destroyed.  This includes documents including:

  • Social security numbers and\or Tax IDs
  • Dates of birth
  • Medical records
  • Bank records
  • Old identity cards
  • Travel documentation, such as passport records
  • Resumes
  • Tax forms
  • Utility bills

If the document could potentially be used in any sort of identity theft, it needs to be thoroughly destroyed.

4 – Have a regular corporate document shredding schedule

Document destruction should not be a “when we get around to it” thing.  Have clear policies in place and a regular schedule for document destruction, to help ensure that it always happens when it needs to.

5 – Remember that hard drives and solid-state drives must be destroyed as well

If your data is digital, the drives holding the data should be wiped or destroyed on a regular basis.  Degaussing (de-magnetization) and crushing are the most common options.  Remember that any “delete”, or “format” command done within an Operating System will not actually destroy the data.

6 – Consider a corporate document shredding service

Professional services can handle all this and more while ensuring you have full legal documentation of the destruction.  Contact Hot Shred today for a cost estimate!